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Activities of the Department (cont.)
- Reviews bills submitted by the Service Unit.
- Receives goods on arrival in department.
- Reviews activity on ledger for accuracy.
- Submits corrections and adjustments as necessary.
Activities of the Service Unit
The Service Units are responsible for performing the following activities:
- Maintains access to the centrally-maintained Recharge ID table on a timely basis, so that the existence of the Recharge ID can be verified.
- Accepts order from the departments using a form or telephone.
- Compares the Recharge ID and Department Code given by the department to central Recharge ID tables and follows up with the ordering department if Recharge ID is not found.
- Enters the information on the Purchase Request Form into the local Service Unit billing system (if applicable) or into the On-line Recharge Billing System.
- Sends charges to the Financial System.
- Sends a statement of services (bill) to the ordering department to itemize detailed activities.
- Answers questions from the ordering department about charges incurred.
Activities of Central Offices
Administrative Information System maintains the Financial System to allow for the entry of recharge data into the system.
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